Firing an employee, or having an employee leave voluntarily? Use this list of 28 measures to keep your business safe.
1) Collect resignation letter (if voluntary)
2) Collect personal contact information (personal email, personal phone)
3) Disable building access / collect keys
4) Disable office access / collect keys
5) Notify any vendors that employee works with
6) Calculate vacation days
7) Notify payroll service
8) Cancel corporate credit card
9) Update human resources system
10) Update medical insurance provider
11) Severance / release agreement
12) Notify other employees, key customers, vendors
13) Change Active Directory / LDAP password, move to “Former Employee” group
14) Turn off VPN access and access to remote email (e.g., OWA)
15) Reset mobile device password
16) Send remote wipe / kill command to mobile device
17) Remove access to corporate data from personal device (e.g., iPhone)
18) Change phone system password
19) Create email archive
20) Forward email address to appropriate employee
21) Collect computers, phones, smartphones, RSA keyfob, wireless card, keys, access card
22) Turn off access to any disaster recovery / failover sites or systems
23) Turn off access to any hosted applications / cloud-based applications
24) Turn off access to shared drives, and prepare archive
25) Remove permissions from Outlook/Exchange
26) Remove from email distribution lists
27) Securely wipe equipment before repurposing or disposing
28) Update Asset Tracking Inventory
Take some time to make your own checklist.
Pro tip: Create both a termination AND an onboarding checklist. Even if you don't hire and fire frequently, this will help you to stay organized.
Want to block hackers? Want to make sure insiders don't steal your data? Talk with an Adelia Risk consultant.
Have questions or feedback? Please share them in the comments below!
Like this article? Share it!
[…] A fired employee still has access to your systems or office* […]