HIPAA Compliant G Suite 2017-09-19T20:52:59+00:00

The easiest way to make G Suite HIPAA Compliant

HIPAA-Compliant G Suite

Thinking about Google’s G Suite for your medical company?  That’s smart.  It’s affordable, stable, and easy to use.  

Google even signs a HIPAA Business Associate Agreement (BAA) so you can store and handle PHI. 

Here’s something you might not know.  Even if you sign the BAA, G Suite is NOT HIPAA-compliant out of the box.  

We get you set up with everything you need to be HIPAA-compliant on G Suite, and we make sure it’s all set up properly to help you avoid data breaches and HIPAA fines.

Save Time and Money

G Suite HIPAA Google driveCompanies who move to G Suite end up saving a lot of time and money.

  • Securely email PHI. Stop messing around with faxes and paper. Email PHI to co-workers. Email PHI to outside parties (patients, insurance, etc.) with our secure email add-ons.
  • Paperless PHI. You have a safe, secure, easy way to convert files to digital documents. You can even scan in files with a scanner or your smartphone.
  • Access PHI from anywhere. Need to share files across multiple people? Or across multiple offices? Maybe you have staff on the road? Your staff can safely and securely access PHI from their computers, laptops, and even smartphones.
  • Stop wrestling with email in EMR systems.While many EMR systems support email, let’s face it — it’s clunky at best. Google’s Gmail is a system that most people already know how to use. And you can pick your EMR based on charting and billing features, not email.
  • Stop messing around with servers. If you still have a server in your company for email and file sharing, you’re paying too much. G Suite is cheaper, easier, and you don’t have to keep worrying Stop paying for new servers and stop worrying about updates and patches.
  • Use video conferencing. Google’s chat and video conferencing service Meet is covered by the HIPAA BAA.
  • Be more professional. Some patients get nervous when they get emails from “[email protected]” or “[email protected]” With G Suite, your practice will have professional email addresses under your company name (Send and receive emails at [email protected]).

You’re safer in the cloud.  Seriously.

hipaa-compliant-g-suite-security-certificationsGoogle’s cloud is way, way safer than anything a small business could do on their own.

They’ve invested hundreds of millions of dollars in building systems that are safe against hackers, physical attack, and even natural disasters.

You don’t need to take our word for it. Google has built a whole website that shows exactly how safe they are. Not only are they safe enough for HIPAA, they comply with the toughest federal and financial security regulations in the world. They even hire independent third party auditors to come in and regularly review their security policies and practices.

Huge companies, including lots of healthcare companies, trust Google to protect their sensitive data.

Of course, it’s only as good as you are. Google won’t protect you if you don’t set it up the right way. Or if you email something you shouldn’t. Or if you click on a link you shouldn’t.

That’s where we come in.

Pricing

Deluxe

Everything we offer plus transparent email security.  No need to remember usernames or passwords.

$89

/user/month*

$99 setup fee

BEST FOR MOST PRACTICES

Essentials

Send PHI securely to patients and other practices. Advanced ransomware and virus protection.

$49

/user/month*

$99 setup fee

Value

The cheapest option if you plan to keep PHI inside your company.  All the features of G Suite safe for PHI.

$5

/user/month

$299 setup fee

*Have more than 2 users?  Ask about our volume discount.

All pricing in USD. 30-day money back guarantee. You can change plans or cancel your account at any time. Pay with Visa, Mastercard, or Amex.

Pricing

Deluxe

Everything we offer plus transparent email security.  No need to remember usernames or passwords.

$89

/user/month*

$99 setup fee

Essentials – Best for Most Practices

Send PHI securely to patients and other practices. Advanced ransomware and virus protection.

$49

/user/month*

$99 setup fee

Value

The cheapest option if you plan to keep PHI inside your company.  All the features of G Suite safe for PHI.

$5

/user/month

$299 setup fee

*Have more than 2 users?  Ask about our volume discount.

All pricing in USD. 30-day money back guarantee. You can change plans or cancel your account at any time. Pay with Visa, Mastercard, or Amex.

Cancel Anytime Guarantee

You are fully protected by our Cancel Anytime Guarantee. If you don’t like Adelia Risk’s HIPAA Compliant G Suite service, cancel any time with 30 days notice.  No questions asked.

Already Have G Suite?

Not a problem!  We work with many customers who already purchased G Suite.  We make sure they’re set up the right way.  Our extra HIPAA and security services can be added at any time.  Take $5 off any plan if you’re already paying for G Suite.

Compare Plans

We also give you extra features that you need to make your business safe and HIPAA-compliant.  Your email will be safer, your staff will be well-trained, and you can safely send PHI via email.

Here’s what you get by working with Adelia:

Value

Essentials

Deluxe

HIPAA BAA – HIPAA Business Associate Agreement (BAA) between your practice and Google.
HIPAA-compliant Gmail and Calendar – Send and receive email and calendar invitations from your own email @yourcompany.com
Store PHI in documents, spreadsheets, and presentations – Create, edit, and collaborate on documents, spreadsheets, and presentations.  Use them for PHI and safely back-up to the cloud.
Video conferencing, online forms, and digital notetaking – use Google Keep, Google Meet, and Google Forms to handle PHI.
Google’s HIPAA Implementation Guide – we make sure G Suite is set up per Google’s HIPAA Implementation Guide, and provide step-by-step documentation for audit purposes.
Secure Google Drive Configuration – we’ll configure Google Drive so you don’t accidentally share ePHI with outsiders. You’ll get notified if someone accidentally shares ePHI with outsiders.
HIPAA Compliant G Suite – we’ll configure G Suite so you have strong passwords, two factor authentication, and alerts sent when anything bad or unusual happens.
Secure Email – Send and receive PHI via email. Securely send to other practitioners, insurance companies, and patients.
Dual-layer phishing protection – Every email is scanned for phishing attacks by two of the best scanners on the market.
Two-layer malware and ransomware protection – Every email sent to you is auto-scanned for malware and ransomware using two of the best scanners available.
Click links in emails without worrying – Every link and attachment is scanned in real-time for risky and unknown phishing and malware. Bad links are blocked in real time.
Daily quarantine digest – Your users will get a daily summary of any blocked or bad email. They can help train the system and stay informed about the latest threats.
Online Cyber Security Training – short, fun videos to teach your users about good cyber security.
Paubox secure email – every email you send is secure – no need to do anything on your computer to send a secure email.
Transparent secure email – people who receive your emails don’t have to worry about usernames or passwords.
 $5/user/month
$299 setup
$49/user/month*
$99 setup
$89/user/month*
$99 setup

*Have more than 2 users?  Ask about our volume discount.

Compare Plans

We also give you extra features that you need to make your business safe and HIPAA-compliant.  Your email will be safer, your staff will be well-trained, and you can safely send PHI via email.

Here’s what you get by working with Adelia:

The Value Plan includes…

  • HIPAA BAA – HIPAA Business Associate Agreement (BAA) between your practice and Google.
  • HIPAA-compliant Gmail and Calendar – Send and receive email and calendar invitations from your own email @yourcompany.com.
  • Store PHI in documents, spreadsheets, and presentations – Create, edit, and collaborate on documents, spreadsheets, and presentations.  Use them for PHI and safely back-up to the cloud.
  • Video conferencing, online forms, and digital notetaking – use Google Keep, Google Meet, and Google Forms to handle PHI.
  • Google’s HIPAA Implementation Guide – we make sure G Suite is set up per Google’s HIPAA Implementation Guide, and provide step-by-step documentation for audit purposes.
  • Secure Google Drive Configuration – we’ll configure Google Drive so you don’t accidentally share ePHI with outsiders. You’ll get notified if someone accidentally shares ePHI with outsiders.
  • HIPAA Compliant G Suite – we’ll configure G Suite so you have strong passwords, two factor authentication, and alerts sent when anything bad or unusual happens.

$5/user/month
$299 setup

The Essentials Plan includes everything in the Value plan plus…

  • Secure Email – Send and receive PHI via email. Securely send to other practitioners, insurance companies, and patients.
  • Dual-layer phishing protection – Every email is scanned for phishing attacks by two of the best scanners on the market.
  • Two-layer malware and ransomware protection – Every email sent to you is auto-scanned for malware and ransomware using two of the best scanners available.
  • Click links in emails without worrying – Every link and attachment is scanned in real-time for risky and unknown phishing and malware. Bad links are blocked in real time.
  • Daily quarantine digest – Your users will get a daily summary of any blocked or bad email. They can help train the system and stay informed about the latest threats.
  • Online Cyber Security Training – short, fun videos to teach your users about good cyber security.

$49/user/month*
$99 setup

The Deluxe Plan includes everything in the Value and Essentials plans plus…

  • Paubox secure email – every email you send is secure – no need to do anything on your computer to send a secure email.
  • Transparent secure email – people who receive your emails don’t have to worry about usernames or passwords.

$89/user/month*
$99 setup

*Have more than 2 users?  Ask about our volume discount.

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Frequently Asked Questions (FAQ)

Can’t I get this cheaper if I buy directly from Google?

You can get plain, unconfigured G Suite from Google for less money, but it’s not HIPAA compliant when first configured.  But then you will need to do the work to figure out how to configure it to comply with Google’s HIPAA implementation manual.  You will need to find a separate secure email provider, a system to scan your emails for phishing attacks and viruses, and a system to train your users on good security.

Is there a sign-up fee?

Yes.  We charge $99 – 299 to set up the service initially depending on your plan.  This is a one-time fee.  It covers the time spent in configuring your G Suite, DNS records, and our security services to protect your business.

How does the setup process work?

  1. 30-Minute Kick-off Meeting
  2. Sign HIPAA BAA
  3. Adelia sets up your security services and updates your G Suite Settings Update (typically 2-4 days)
  4. 60-Minute Final Setup and Training

I use more than one computer. Is there an extra cost?

No, there is no extra cost per computer.  We charge by the user.  If desired, though, you can have us to cyber security reviews on multiple computers at additional cost.

Does this plan include the cost of G Suite?

Yes.  If you already subscribe to G Suite, you can take $5 off the price of the service.

Do I have to sign a long term contract?

No. Cancel or change plans at any time with 30 days notice by emailing [email protected].

What types of payments do you accept?

For monthly plans, we accept Visa, Mastercard, and American Express. At this time, we are unable to accept a PO, invoice you, or take an order over the phone for monthly plans.

For longer term plans (12, 24, or 36 months), we are able to send you an invoice on net 30 terms.